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Microsoft Office Live is a set of Internet-based services designed for consumers and small businesses interested in creating a website or storing and sharing documents online. As of 2009, it consists of two services, Office Live Workspace and Office Live Small Business.

Office Live Workspace

Office Live Workspace is a free service for storing and sharing documents online. The company claims it is most commonly used for work, school, and home projects because documents may be managed from remote locations without a flash drive. Available in over 25 languages, Office Live Workspace requires web access and a compatible browser. Use of a workspace can be enhanced by installing Silverlight, a plug-in that makes it easier to upload multiple documents and collaborate with others on a workspace. In order for workspaces to be accessed directly from Office, users of Word, Excel and PowerPoint must install an Office Live Update. Files can't be edited from within workspace, but clicking on "edit" will open them up in Microsoft Office. The workspace doesn't offer offline collaboration — instead documents are "checked out" and "checked in," but the service does integrate with SharedView for real-time screen sharing.

Features

Online storage. Office Live permits users to save up to 5 gigabytes (GB) of information in many file formats, which can be accessed from any computer with an internet connection, even if Office isn't installed. The company claims this replaces the need for flash drives or CDs as a storage solution, and provides capabilities for updating project schedules, organizing events, and delegating assignments without scheduling a meeting or relying on email.

Information sharing. Office Live Workspace is designed so that computer users can share a single document or a workspace containing multiple documents, as well as collaborate online as a group. Workspaces are password-protected and users can control who views and edits information. Files or workspaces can be shared with up to 100 people.

Software compatibility. While Office Live Workspace works with Microsoft Office programs such as Word, Excel, PowerPoint and Outlook, it also allows users to store documents of other file types. If the Office Live update is installed, files and documents may be opened and saved directly from Microsoft Office XP, 2003, or 2007. Users may also synchronize, contact, task, and event lists with Outlook 2003 and 2007, and workspace lists can be exported to Excel.

Resources and support. Microsoft established a Community Support website, which includes a blog, wiki, how-to videos, and the opportunity for customers to ask and answer questions about using Office Live Workspace.

System requirements

Office Live Workspace requires an Internet-connected computer running Windows XP, Windows Server 2003, Windows Vista, Windows 7, or Mac OS X 10.2.x and later. It works with the following browsers:

• Internet Explorer 6.0 or later
• Firefox 2.0 or later
• Safari 3.0 or later

Office Live Small Business

Office Live Small Business is an Internet-based service designed to assist non-technical users with the creation of a professional-looking website.

Features

Web site design tools and hosting. Office Live Small Business provides access to free online web design tools and templates for non-technical users' website development. Site Designer is a product feature used for customizing page layouts, colors, navigation, and other site elements. Users can also add modules such as PayPal buttons, blogs, and calendars to pages. Advanced web users can upload HTML code to customize their web pages. Microsoft provides free website hosting and 5 gigabytes (GB) of storage space for site files. Additional storage space can be purchased if a user's site exceeds this storage limit.

Domain name registration and business e-mail. Within Office Live Small Business, domain names may be selected and registered. Customers who already have a domain name with another provider can redirect it to Office Live Small Business. Users can create up to 100 domain-based e-mail accounts at no charge. Additional email accounts can be purchased. The price is $14.95 a year and includes private registration.

Contact Manager. The Contact Manager is designed to organize customer information, contact histories, and sales information in one place and make it accessible via the web to their entire organization.

Document Manager. This application is used as an online repository for documents in order to make them easily accessible to employees to facilitate collaboration.

Team Workspace. The Team Workspace application creates a project website for posting information to share with customers, employees, or business partners. It is meant to streamline the editing process, give users remote access to company data, and download large files as needed.

Resources and support. Microsoft offers 24-hour technical phone support at no charge for 30 days. Online, the Community site includes a blog, wiki, articles, how-to videos, and the opportunity for customers to ask and answer questions about using Office Live Small Business.

Security

Office Live Small Business user data is stored on the Microsoft network where network firewall services help protect documents, email and other stored data. The company claims all customer business data is backed up daily, and that if customers inadvertently corrupt their web site or Workspaces files, or delete important files in Office Live Small Business, they can recover their data from backup copy stored on Microsoft servers. Built-in password-protection features are included for Business Applications such as Team Workspace and Document Manager.

System requirements

Many of the features of Office Live (including sign-up) require Internet-connected computer running Windows XP, Windows Server 2003, Windows Vista, or Mac OS X 10.2.x and later with one of the following Web browsers installed:

• Internet Explorer 6.0 or later
• Firefox 2.0 or later

See also

• Comparison of office suites

References

1. ^ Office Live Update from Microsoft
2. ^ ^{a b} "Office Live Workspace vs Google Docs: Feature-by-Feature Comparison" from ReadWriteWeb.com
3. ^ Office Live Help from Microsoft
4. ^ Connect your list to Outlook from Microsoft
5. ^ Export list content to an Excel spreadsheet from Microsoft
6. ^ ^{a b} Office Live Workspace Community hosted by Microsoft
7. ^ from Microsoft

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